Discovery Research Leadership Team (DRLT) Support
Work with DRLT members to propose/construct agendas for each meeting.
Maintain ongoing Topic list for future meetings.
Organise meetings collating and supplying relevant Information.
Maintain DRLT SharePoint collaboration site as repository for documents.
Provide concise notes for meetings including capture of actions and follow up, on behalf of DRLT, where required.
Provide ongoing Early Portfolio picture working with DPM portfolio team.
Provide Resource deployment analysis for Discovery Research, updated quarterly (estimate from functions & “ideal” from DRLT).
Provide ongoing external budget tracker updated on an ongoing basis.
Financial Based tasks (interface with Finance)
Maintain Tracking tool for External Budget for Discovery Research and Immunology TA reporting to DRLT when required.
Liaising with nominees from functional group(s) to keep external budget expenditure on track.
Collect and collate data from functions for External Budget as part of submission process.
Act as focal point for R&D Tax Credit yearly submission working with External Company to provide relevant resource (timesheet) data and cases studies on progress of specific projects in portfolio.
Act as focal point to contribute to tax deduction on R&D investments for UCB Pharma SA submission.
Track Resources deployed to Projects and Activities for DPM/DRLT
Construct and maintain Resource Data analysis and data collection spreadsheets.
On quarterly basis collect data from functional teams of estimated resource usage.Incorporate project requests for resources and other relevant data (via DPM Portfolio Team).
Analyse resource estimates incorporating project priorities and other factors to produce views for DPM, DRLT and others as requested.
Other Tasks for Discovery Research and New Medicines
Act as focal point for Slough publication process for Non-PST related disclosures.Includes: liaising with global publications; advising scientists on best process for publishing their work, presentations to scientist of the process and procedures involved; Overseeing use of Datavision system for data entry in Slough.
Act as focal point for Discovery Research Controlled Document Revision and management.Use of Mikado CD and writing guidelines/SOP in a clear and concise way working with functional leaders and members of the Records Management and Archiving team.
Act as part of Risk Management team providing input on general risk evaluations and how training may mitigate specific risks.This may be already available (knowledge of training catalogue) but requires enhanced communication and or training that should be developed to address specific risks.
Tracking of Discovery Research Headcount evolution and Recruitment.Collection and federation of data from different sources to enable reconciliation.Knowledge of organisation and data manipulation with Excel
Administration of Project Management Tool (PMT-2) for the Quest Chemical registration system.Encodes project information according to convention to enable compound registration.
For New Medicines act as Dean of Training
Represent New Medicines in UCB training community.
Communicate any training KPIs, requirements, and new course changes to New Medicines community as required.
Liaise with functional groups and line managers on content and suitability of training items in their training curriculum.Regular review of training items and curricula.Ensure as far as possible consistent curricula within functions across various groups and geographies.
Responsible for everyone in New Medicines having a training plan in place within 1 week of them starting a new position within the company (working with designated system administrators).
Liaise with subject matter experts on the introduction of new training items, advising on format, production and deployment.Achieve balance between technical detail and training experience for end user.
Experience with Learning Management System (LMS) to allow efficient deployment of training items using suitable Assignment Profiles.
Expert knowledge of PowerPoint and e-learning authoring tools an advantage.
General Skills Requirements
Very good knowledge and expertise in software packages especially PowerPoint, Excel, Word, Visio, and Internet / scientific searching and information retrieval.
Use of Excel to analyse complex data sets (resources, headcount, budgets).Presentation of data in simple graphical style.
Scientific background to enable production of technical presentations.
Good knowledge of presentational requirements to different levels of audience that enables the construction of presentations (scientific and non-scientific).
Knowledge of managing projects with external organisations (e.g. PWC project on Developing Government Relations for Scientific Discovery and Value Creation).Managing relationships providing day-to-day contact and direction as required.
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